Workplace Incident Reporting

Workplace Incident Reporting helps you and your business identify, understand, and respond to workplace issues. 

Incident Reporting helps to identify the root cause of incidents based on a detailed analysis of data, with clear steps to help you assess what happened, identify risk factors and make informed decisions about action.

You can keep your workplace safe and organized with a customizable and reliable incident reporting system. This guide will give you a complete solution to workplace incident reporting. 

Here is what we have covered in this article.

  • What is Workplace Incident Reporting?
  • Purpose of Workplace Incident Reporting 
  • Importance of Incident Reporting in the Workplace
  • Types of Incident Reports
  • Workplace Incident Reporting System: A Complete Solution
  • Free Incident Report Template
  • Frequently Asked Questions (FAQs)

What is Workplace Incident Reporting?

Workplace incident reporting is a process of recording the activities and incidents connected with the workplace. It includes recording information about all incidents that happen on the job, for example, near misses, damages, and mishaps.

Information about the incident cause, circumstances, and settlement should all be included in the incident report. 

Purpose of Workplace Incident Reporting

Workplace Incident Reporting assists in identifying workplace patterns and potential dangers. It minimizes serious accidents by identifying and correcting safety flaws before they become major ones.

Incident reporting may also be used to enhance safety rules and procedures. Businesses can make efforts to prevent future mishaps by knowing the sorts of incidents that are occurring.  

Additionally, incident reports function as an official written record of an event. If there is a need to evaluate what happened or if the incident has legal ramifications, incident reports can be used in the future.

Importance of Incident Reporting in the Workplace

It is important to report incidents at the workplace because it helps maintain workplace safety. Incident reporting helps protect workers, monitor workplace safety and provide better oversight of all areas of the organization.

Incident reporting is a critical feature of the Workforce Risk Management process. It should be conducted in a manner that accurately and consistently reports all incidents so that they can be recognized, investigated, solved, and reported to appropriate parties.

Types of Incident Reports

While on the Jobsite, you may choose to report on numerous sorts of incidents.

Remember that in order to effectively eliminate hazards and swiftly safeguard workers, these incidences should be reported as promptly as possible. Here are the types of incident reports.

Positive Observations

Any incident that may have been harmful but isn't because of protective action is a positive observation.

Unsafe Acts 

Unsafe actions don't always cause immediate injury or put people, property, or staff in danger.

Nevertheless, because they pose the danger of causing an accident or incident, they are still risky.

Near Misses 

A near miss is an unforeseen incident that may have occurred but did not cause injury, harm, or other undesirable effects in the workplace.

Near misses are frequently caution indications of potential difficulties or risks.

Minor Injuries 

An injury that can be cured with first aid and doesn't need emergency medical treatment is considered a minor injury.

Lost Time Accidents 

Accidents that impede a worker from working for a while are known as lost time accidents. These situations must be reported immediately for the required remedial action to be taken and to prevent the risk of a similar incident from occurring again.


An incident that causes a worker to die is referred to as a fatality. Naturally, no employer wants to confront the reality of a workplace tragedy, yet they do occur.

Workplace Incident Reporting System: A Complete Solution

Systematic Workplace Incident Reporting yields valuable information about the status and seriousness of mishaps and unsafe conditions. Analyzing each for its underlying reasons can give essential insight into poor safety practices and habits.

Free Incident Report Template

It's easy to report workplace incidents immediately on the move with the free JESI Incident Report Template.

This is a versatile template for reporting a variety of incidents such as injuries, workplace mishaps, and equipment loss or damage.

It enables you to document facts on all people involved, the incident's specifics, any interactions with law enforcement, eyewitness details, or if medical attention was given.

Hold a copy of this incident report template available so you are prepared to record details about any incident that may arise. 

Benefits of Using JESI Incident Report Template  

There are many benefits of using the JESI Incident Report Template. You can use the Incident Report Template to: 

  • Strengthening employees' self-esteem and increasing awareness of personal protection. Discovers crucial information that might otherwise go unnoticed.
  • Maintain adherence to the law on security and health. 
  • Help improve workplace safety practices.
  • Take remedial steps to avoid incidents in the future.

Multinational companies like RioTinto, Bravus, Chevron, and Downer use JESI for incident reporting and digitized risk assessments

Download the free JESI Incident Report Template right away to enhance your incident reporting. 


To determine and comprehend the incident's cause and learn how to stop it from happening again, using an incident report template is crucial. Consider using JESI Incident Reporting Template to improve incident reporting.

Implementing an efficient incident reporting system will help you build a safe and healthy workplace. To create an effective incident reporting system, apply what you've learned in this article. 

Workplace Incident Reporting: Frequently Asked Questions (FAQs)

What is an Incident vs Accident?

Accidents are more serious than incidents. An accident is an unforeseen occurrence that causes severe injury or harm. However, an incident is any unpredicted incident that does not cause major losses or harm.

What is the Procedure for Reporting an Incident?

  • Collect the required information.
  • Determine the Individuals Affected 
  • Write down any losses and injuries.
  • Determine eyewitnesses and record their responses.
  • Take appropriate action. 
  • Finish your report.

Which Incident Reporting Event Type is the Most Common?

Among the most prevalent types of incident reports are safety incident reports, which involve harm or mishap.

What is a Reportable Incident?

Unexpected occurrences or circumstances that cause or can cause harm, illness, or damage are reportable incidents


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